Departments are created within Procure.net according to the structure of the company. To create a new department the user needs to stand on the departments header and use the QAT.
List of Departments
The user can click on the various fields to add descriptive information for the new department.
Details of Department
Department Number - creates an identifiable department number for the store. This number can be alphanumeric.
Department Name - the user will create an easily identifiable name for the department example food, beverage or chemicals.
Default % Markup - set for the store so that it will automatically generate a selling price based on the last landed price and add the % markup stipulated.
[Note] The user can not add a default Mark-up % after he has created sock items and expect that the mark-up % will apply to all the stock items that he has already linked to the department. The user will need to open each stock item linked to the department and change the make-up % individually. The new mark-up % will only apply to all the new stock items that are created.
Target GP% - similar to markup % except it will apply to the gross profit percentage.
Default Tax Rate - set the default tax rate for the department by clicking on the selection arrow in the description field and selecting a Tax Rate from the drop down list of predefined Tax Rates.
Pick priority - is the priority that is attached to a stock item so that all stock items that are created in this department will be assigned a priority from 1 10. highest being 1 and lowest 10.
POS department prefix - for each POS departmental download the user will be able to attach a identifying prefix where the download has come from.
POS department no. - if the POS is part of a department then it's unique POS department number can be added and identified.
General Ledger codes - insert the Accounting packages general ledger codes in this field so that all uploads to the accounting package will be allocated correctly. The GL codes can be entered on the lowest level of the department structure if all the departments have different GL codes. However, if the accounting process does not look at the lowest level and differentiate between different departments then the user can load the GL code at the highest level.
Procure.net looks for GL Codes from the lowest level to the highest level. When it finds a code at a level it will export all information to that GL code.
Inv. difference ledger code - differences between listed and actual invoicing will be allocated to a invoice difference ledger code for accounting purposes as well as balancing to the monthly claims totals.
Display cumulative purchase information - flagged if the user will like to display the accumulative purchase information. This purchase information is displayed on the options page after the user has clicked on the Submit button when processing a GRV.
Once all information is entered in as desired the user will click on the Save icon QAT.
Minor and sub departments will be created in a similar process as to the departments except that for each department required the user will stand on the relevant tree header for the specific minor or sub department.